Records management

Our commitment to your privacy

AOT must collect personal information as part of your application process for training. This information may be of a personal nature and can include details of educational background, employment history, and current employment status, and language, literacy and numeracy skills. The purpose of this information is to allow the staff of AOT to develop effective training and assessment programs, according to the needs of each individual.

We are highly sensitive to the confidentiality of information provided by you.  As a result, we have adopted the Australian Privacy Principles (APPs), which are contained in schedule 1 of the Privacy Act 1988 (Privacy Act).

The APPS can be found in this fact sheet: privacy-fact-sheet-17-australian-privacy-principles.pdf

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Student records

As a student, you may gain access to your study records upon request to AOT. Please contact support@aot.edu.au to request any information.

Student records are kept electronically in a secure location. These records include, but are not restricted to:

  • Interview reports
  • Enrolment form
  • Fee arrangements
  • Student identification
  • Applications for RPL or Credit Transfer

Student records are entered and maintained on the AOT database by administration. All changes to personal details must be forwarded directly to student administration.

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Who do we share your information with?

We will not sell, share, rent or otherwise provide personal information to others, including people in your workplace, spouses or parents (if you are over 18), without your written consent.

Cookies

AOT uses cookies for the operation of its Learning Management System (LMS). A cookie is a small file that is held on your computer for the purpose of recording information about the pages that you have visited. AOT does not use these cookies to gather personal information, the activity being related solely to the operation of the Learning Management System (LMS).

AOT will disclose personal information, when required to:

Cooperate with the investigations of purported unlawful activities and conform to the edicts of the law or comply with legal process served on AOT.

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Ascertaining identity

AOT staff will not release any information without being reasonably satisfied with the identity of the person seeking disclosure of a student's personal information.

Request for the student information must be made in writing. This can be via email. Once the request is received then AOT staff will process the request in accordance with the AOT Privacy Policy.

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